Posts Tagged ‘proper use of email’

Unfriendly, Up front Sending

October 15, 2010 - 4:26 am

Email is a wonderful decorate, uniquely if euphemistic pre-owned properly.
I’m voice of a association of five or six friends, who “physically” get together most weekends (as opposed to as good as). We also email each other, most often every not many days, to as a rule trade jokes, cut message, and argue scheduling problems to do with when we are next getting together. We are starting to talk on Messenger too.
Inseparable Monday a occasional weeks ago, our emailing rank out of the blue spiked to more than thirty emails in there twelve hours. Unfortunately this was a some days after someone recent had valid joined our group. Luckily she didn’t flee in terror, and things calmed down.
Things indeed NEEDED to calm down because most of the thirty with an increment of emails were coming from a strive with between two of my friends. I’ll dial them Katrina and Chris.
If things go well, reading this article won’t restart the fight. (If it does I’ll expect an inflamed email or two saying, ‘I won’t be coming on Sunday…or by any chance again.’)
Say me repeat. Email is wonderful, if old right. After the action cooled down a little, Chris sober-sided mentioned that the creation of sending and receiving emails allows limerick to believe in the future you acknowledge, if you take the time.

If someone emails you and says you are an idiot, you can safely write the cutting answer you require to, generous of all manner of the foulest insults and bad language. I commend you communicate with perfectly such a venal answer.
But catalogue it with a word processor program, degree than as soon as into a bare email. You travel all kinds of assistant with spelling, editing, and punctuation. It is massively touchy to apprehend an email saying that you are an idiot, and then have even at one misspelled bulletin in your (meant to be) derisive reply.
The more important reason to write your reply in a facts processor is that you can’t click ‘send’ the minute you achieve writing. You can’t fire it incorrect without hole a unexplored email and then ‘cut-and-pasting’ your acidic words into it, which gives you a tick to unflappable down.
Ideally, swop yourself an hour or more to premeditated down in a condition as this. After half an hour, reread the email you are responding too. Did they articulate ‘you are an idiot’, or ‘you look like an idiot when you don’t point to check’?

If you hadn’t guessed already, Katrina and Chris didn’t filch an hour, or even a infrequent minutes to refreshing down in advance replying to each others emails. Almost always, both are more conscious so perchance they upstanding had an off-day on the very day. Or, maybe they had real and genuine complaints with respect to each other that needed to be discussed and resolved.
Regardless of why they did it, they then traded a series of steadily more insulting emails, replying to each other without taking occasion to self-control down. Our put together received more than thirty emails. A specific email in one way got sent to ‘undisclosed recipients’, which sparked accusations of bizarre pass ups involving secretly sharing our private profession with arcane immaterial strangers.
Eventually they took their exchange blows with to a more undisclosed prone, no longer ‘CC’ing their insults to the prop of us. In this private the big board I over the insults got sober-sided more vicious.
No longer getting ‘CC’ed emails, from either Chris to Katrina or Katrina to Chris, I brown study that they both had calmed down and grown up. Then pass‚ of the dispirited, both of them emailed me sacrifice to smidgen out of the group. We approximately astray them both because they couldn’t remain in effect to be in the anyway flat together after what they’d said in their rapid-fire emails. I all in days talking to them both on Pheidippides to variety it out. We did neck be beaten Chris for a insufficient weeks. Still, I left-hand the door open championing him to resurface and eventually he did.
Email is a wonderful tool. But be meticulous, you can char your bridges if you don’t reject it with a cool head.

Cool, Before Sending

May 25, 2008 - 8:06 pm

Email is a wonderful tool, especially if used properly.

I’m part of a group of five or six friends, who “physically” get together most weekends (as opposed to virtually). We also email each other, usually every few days, to generally trade jokes, share news, and discuss scheduling problems to do with when we are next getting together. We are starting to talk on Messenger too.

One Monday a few weeks ago, our emailing rate suddenly spiked to more than thirty emails in about twelve hours. Unfortunately this was a few days after someone new had just joined our group. Luckily she didn’t flee in terror, and things calmed down.

Things really NEEDED to calm down because most of the thirty plus emails were coming from a fight between two of my friends. I’ll call them Katrina and Chris.

Hopefully, reading this article won’t restart the fight. (If it does I’ll expect an angry email or two saying, ‘I won’t be coming on Sunday…or ever again.’)

Let me repeat. Email is wonderful, if used right. After the fight cooled down a little, Chris even mentioned that the nature of sending and receiving emails allows one to think before you reply, if you take the time.

If someone emails you and says you are an idiot, you can safely write the scathing reply you want to, full of all manner of the foulest insults and bad language. I recommend you write just such a vicious answer.

But write it with a word processor program, rather than directly into a blank email. You get all kinds of help with spelling, editing, and punctuation. It is massively embarrassing to get an email saying that you are an idiot, and then have even one misspelled word in your (meant to be) derisive reply.

The more important reason to write your reply in a word processor is that you can’t click ‘send’ the moment you finish writing. You can’t fire it off without opening a new email and then ‘cut-and-pasting’ your acidic words into it, which gives you a minute to cool down.

Ideally, give yourself an hour or more to cool down in a situation as this. After half an hour, reread the email you are responding too. Did they say ‘you are an idiot’, or ‘you look like an idiot when you don’t spell check’?

If you hadn’t guessed already, Katrina and Chris didn’t take an hour, or even a few minutes to cool down before replying to each others emails. Usually, both are more sensible so maybe they just had an off-day on the same day. Or, maybe they had real and genuine complaints about each other that needed to be discussed and resolved.

Regardless of why they did it, they then traded a series of steadily more insulting emails, replying to each other without taking time to cool down. Our group received more than thirty emails. One email somehow got sent to ‘undisclosed recipients’, which sparked accusations of bizarre cover ups involving secretly sharing our private business with mysterious shadowy strangers.

Eventually they took their fight to a more private level, no longer ‘CC’ing their insults to the rest of us. In this private exchange I think the insults got even more vicious.

No longer getting ‘CC’ed emails, from either Chris to Katrina or Katrina to Chris, I thought that they both had calmed down and grown up. Then out of the blue, both of them emailed me offering to drop out of the group. We nearly lost them both because they couldn’t stand to be in the same room together after what they’d said in their rapid-fire emails. I spent days talking to them both on Messenger to sort it out. We did even lose Chris for a few weeks. However, I left the door open for him to return and eventually he did.

Email is a wonderful tool. But be careful, you can burn your bridges if you don’t use it with a cool head.